Module

The product repository and its logistics

The product is what marketing, the studio and the warehouse have in common. Alpha studio gives it a single record — description, brand, colourway, supplier, every one of its references — linked to its approved visuals as much as to its stock. Fed by your ERP or by import, it serves photo production and logistics alike.

One product recordMultiple referencesStock & warehousesCSV import or ERP feed

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What the module does

One repository serving two trades

The same record carries the commercial information, the visual information and the logistics information. No parallel spreadsheet, no double entry.

A complete product record

Description, brand, colourway, supplier, units and conversions — and every reference that coexists in real life: internal, EAN, SAP, supplier, temporary.

Classification on your terms

Families, departments, brands and suppliers, with the attributes that are specific to you. The taxonomy is yours, not a software vendor's.

Automatic feeding

CSV import and export, or a continuous feed from your ERP. Updates respect data recency and report rejections instead of overwriting in silence.

Warehouses, locations & stock

Inbound, outbound and transfer notes follow their full cycle, from request to arrival check-in, with backorders and discrepancies handled.

Stocktakes

Campaigns per warehouse or per family, assisted entry, and a validation that pushes discrepancies through to stock levels — with no manual rework.

Barcode labels

Labels generated for products, locations and notes. The warehouse scans, the application records.

How it works

From the ERP feed to the shooting floor

Connect the source

A CSV import or a continuous ERP feed populates the repository. Recency rules prevent fresh data from being replaced by older data.

Classify and enrich

Families, departments, brands, suppliers and attributes specific to your trade structure the catalogue and make searches immediate.

Prepare the shoot from the repository

Products to be photographed are selected in the catalogue: visual requests and sample logistics follow directly from that selection.

Close the loop with visuals and stock

Each product shows its approved visuals, each visual knows which products it features, and stock movements stay current warehouse by warehouse.

Who it is for

When product and image stop living apart

A repository rarely interests a single department — which is precisely what makes it valuable.

Retail groups & large accounts — one record fed by the ERP, used without re-entry by marketing, the studio and the warehouse.
Packshot studios — visual requests are generated from the catalogue rather than from a spreadsheet emailed by the client.
Logistics & warehousing — warehouses, locations, notes, backorders, stocktakes and barcode labels in the same tool as the visuals.
Brands and manufacturers — multiple references (internal, EAN, SAP, supplier, temporary) coexist without a painful arbitration.
IT departments — a repository fed by a feed, with reported rejections and recency respected, rather than yet another manual export.

FAQ

Frequently asked questions

No. The Alpha studio product repository plugs into your ERP, by CSV import or by continuous feed. It carries the information needed to produce visuals and manage sample logistics, without substituting itself for your management system.

Yes, that is the whole point: internal reference, EAN code, SAP code, supplier reference and temporary reference coexist on the same record, with none of them sacrificed.

Updates respect data recency: older data never overwrites newer data. Rejected lines are reported so they can be corrected, never absorbed in silence.

Yes. Stocktake campaigns are launched per warehouse or per family, with assisted entry. On validation, the discrepancies found are pushed through to stock levels.

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